Innovation and changeDigital TransformationUnlocking accelerated results in e-rostering doctors

Unlocking accelerated results in e-rostering doctors

E-rostering and e-job planning has been designed to solve complex workforce deployment challenges and help staff deliver the best possible patient care

NHS trusts will be able to accelerate the roll-out of e-rostering and e-job planning software to address fair and effective deployment of doctors, after signing up to a new workforce accelerator.

A total of 18 NHS trusts have signed up to the latest 90-day rapid workforce improvement programme for the clinical workforce designed by Allocate that has been designed to deliver significant time savings to the NHS trusts on workforce management.

Collaborative Accelerator

Collaborative Accelerator is part of Allocate’s overall ‘Here to Help’ programme, which provides a number of elements that customers can take advantage of. This includes webinars, study days and the Leadership Network. For example, helping its customers understand gaps in their current activities, to meet the new NHS Improvement Standards of Attainment for e-rostering and e-job planning. It also helps provide guidance based on individual workplans and demonstrate the practical approach the campaign is designed to deliver to support customers.

The launch of Collaborative Accelerator aims to share best practice in e-rostering and support customer efforts in moving up the Levels of Attainment for e-rostering and job planning.

With 21 different workstreams, the activity falls into four critical staffing areas:

  • the roll-out of e-rostering with junior doctor, supporting fair rostering to address burn-out and improve retention
  • better management of locum shifts via LocumOnDuty, supporting a drive to reduce spend on locums and safeguard quality
  • self-rostering, for doctors around work / life balance
  • dynamic activity-based rostering, looking holistically at real-time allocation of people and multi-disciplinary teams based on defined patient care requirements including theatre sessions and clinics

Monitoring and measuring improvement easy

The programme is designed to support current NHS policy, including the Long Term Plan and the health service’s aim of improving the availability and deployment of the clinical workforce, further reducing spend on bank and agency staff.

It drives customers through key milestones to achieve pre-agreed measurable outcomes and identify marginal gains that can deliver greater and more sustainable change faster and with greater impact and staff engagement. The programme includes face-to-face meetings to share best practice ideas on how to do things better.

During the programme, each of the trusts sign up to specific objectives. The trusts in each stream work to a shared approach and goals, to help them realise their objectives and make monitoring and measuring improvement easy.

Fast-track the progress

Hugh Ashley, Managing Director of Allocate UK and Ireland, said: “The NHS is rightly focused on ensuring the effective deployment of the clinical workforce to help staff deliver the best possible patient care, fairly, safely and efficiently. Through launching the Collaborative Accelerator programme, we will help to fast-track the progress of each trust and exploit the potential of what can be achieved clinically by using software effectively to solve complex workforce deployment challenges.

“By providing a framework of learning and best practice, teams can gain a fresh perspective on what they want to achieve by using the software along with its workforce data insights. Whether this is looking at how to change associated processes and working habits to ensure our software is used to its full potential, it is ultimately around helping our NHS customers deliver the best patient care.”

Adapt processes to meet local challenges

Western Sussex Hospital HNS Foundation Trust is moving ahead with its Junior Doctor Rostering Programme as part of the Collaborative Accelerator Programme.

Gemma Leach, Head of Workforce Systems at Western Sussex Hospitals NHS Foundation Trust said: “The support we’ve received from Allocate has been pivotal to the progress we’ve made with our junior doctor rostering plans since starting the Accelerator Programme earlier this year. The level of technical expertise that Allocate has provided has bolstered the team’s confidence, guiding them in the best approach with the rostering software and assuring them that they are doing things properly. This is critical when considering the safety and compliance aspects with junior doctors’ contracts and work levels. This has meant they have felt empowered to move ahead with pace and delivered our go-live of the medical rostering on time, one of our key goals of our programme with Allocate.”

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