Doncaster Borough Council is implementing an integrated procurement and financial management system (FMS) from Advanced Business Solutions, which will help with the authority’s strategic plan to save £109 million by 2016/17.
The new system includes Advanced’s finance (e5), procurement (eProcurement), budgeting and forecasting (Collaborative Planning) and electronic document management technology (powered by V1) and will be used by 1,000 employees. In addition, Advanced Business Solutions partner division, Advanced 365 has secured the contract to host the new system in a deal worth more than £1 million.
Advanced’s financial management system was selected following a competitive tendering process and will replace a fragmented IT structure with one single system allowing staff to work more efficiently.
The suite will provide much easier access to financial information and will also give managers increased visibility and control over spend. It will also remove reliance on spreadsheets and will enable more sophisticated budgeting and forecasting.
Steve Mawson, Assistant Director for Finance and Performance, Doncaster Borough Council, says: “The council is embarking on a major programme of modernisation and efficiency, where we are looking to save millions of pounds over a three year period. We conducted a number of IT reviews and it was obvious we needed a better system to improve our overall performance. One of the biggest drivers we had was to exert more control over spend by being able to access key information in real time.”
“Staff will be using the document scanning technology for the majority of paper invoices,” he added.
The council will roll out Advanced’s Collaborative Planning solution to more than 300 budget holders this autumn, including eighty members of staff from the finance team. The budgeting and forecasting solution will be play a key role in the council working more efficiently and contribute to large cost savings.