Moray Council in Scotland has used Advanced Business Solutions for its turnaround of an urgent IT migration project after their existing managed services provider went into administration.
The council, which had been using an external managed service, decided to bring its finance management system back in-house to reduce running costs following severe public sector cutbacks. However, the migration project risked being derailed when the service provider went into administration earlier this year. Advanced worked closely with the Council and managed to recover the service and bring it in-house within just three weeks.
Moray Council uses Advance’s e5 finance system to manage its general ledger, accounts payable, accounts receivable, sales invoicing and procurement processes.
Diane Beattie, Payments Manager at Moray Council, explains, “When our former managed service provider went out of business, we were concerned because we thought that we might lose all our data. As we had built up a strong relationship with Advanced over the years, we approached them for support.
“Advanced consultants reacted very quickly. They retrieved all our data and built a live system within a week, which we went live with two weeks later.”
Advanced’s finance management system, e5, has also supported the council’s procurement improvement plan which achieved £1.9 million in annual procurement savings thanks to tight integration between systems, centralised visibility and greater control of spending.
“e5 enables us to function as efficiently as possible. It’s fully integrated, links to accounts charts and allows online authorisation. The system also processes our year-end reports and budget management information on a monthly basis for more than 200 budget managers,” said Beattie.
“Moray Council is one of 32 authorities in Scotland which is under pressure to maximise efficiencies and save costs,” concludes Beattie.